Communal Areas Contract Tender

The contracts for these existing services listed below are due to be renewed after a three-year period.

Services to be re-tendered this year are:

• Communal Area Cleaning

• Window Cleaning

• Landscape Maintenance

If you’re a tenant or leaseholder receiving all or part of these services, you’re obliged under the terms of your lease or tenancy agreement to pay towards the cost of these services (variable service charge).

Tendering is planned to begin week commencing Monday 1st September 2025, with an 8-week tender period for contractors to submit tenders for the end of October 2025. That will allow us to review the submissions and award contracts at the end of November, with services due to begin from May 2026.

We are required by the Landlord and Tenant Act 1985 to consult with you first whenever we plan to carry out any one-off repairs (sometimes known as a ‘major works’), that will cost each person more than £250, or, when we enter into a contract that will cost each person more than £100 per year. These are known as ‘Section 20 consultations’.

How You Can Respond

You can send us your comments or observations up to 30 days after you’ve received this communication. Your feedback can be about anything you feel is important to the work or contract, and you can tell us about companies you’d like us to get quotations from for the work. All this can help us get the best quality work at the best price.

Will this change what I pay for service charges?

If it’s a contract, then yes, it will. Once the consultation process has been completed and we’ve appointed the contractor, the new costs will be added to your service charges in May 2026.